Privacy Policy
At Hotfoot, we value your privacy and will treat any information you provide in the strictest confidence.
This Privacy Notice advises you what to expect in relation to personal data about you which is collected, handled and processed by Hotfoot Recruitment Limited of Wellington Mills, Huddersfield, HD3 3HR. We acknowledge and agree that any of your personal data that we handle will be processed in accordance with all applicable data protection laws in force from time to time.
Information We Collect
The information about candidates we collect, hold and process is set out below:
· Your name
· Your address
· Your email address
· Your telephone number
· CV/Work History
· Job preferences including role, geographical areas and salary
· Any other work information you provide such as education or training certificates.
Information in respect to individuals that have worked with us previously or may work with us is as follows:
· Date of Birth
· National Insurance Number
· Full details of job offers and placements
· Outcome of criminal record checks and security clearance for certain roles
· In certain cases, medical information
· References
· Financial information (included but not limited to payroll details and terms, HMRC data, pension scheme details court orders and statutory payments)
· A log of communications with you by email and telephone
How We Use Information
This information will have or will be provided, by you or by third party that who we work with such as Job Board Company or another employment or business agency. In the case of references these will be from your previous employer. The outcome of criminal record checks and security checks, where relevant, will be supplied by Disclosure or Barring Office or other external company applicable to placement.
The above information is used to provide our services to you in our capacity as an employment business / agency to find you suitable work whether on a temporary, contract or permanent basis based on your requirements as set out below.
· The information we collect may be used as follows:
· To match your skill sets with job vacancies to assist in finding you the positions that most suit you
· To put forward your details to our clients and prospective employers for you to be considered for vacancies
· To place you with our clients and prospective employers
· To keep you informed of available opportunities as they arise
· To keep you informed of the services offered by us
· To establish that you have the right to work
· To undertake relevant security and criminal record checks as required by our clients and prospective employers and
· as permitted by law
· To deal with any medical and health and safety issues relating to certain positions
· To put in place contractual arrangements and documentation once a role has been secured
· To pay you if placed
How We Hold Information
All our personal data we have stored is on our database, namely Job Adder, in the UK.
Disclosure Of Your Information
Your CV and related information will be shared or sent out to our respective employees and our clients. Once you have secured a placement, additional information will be provided to them to enable the placement to proceed. Such employers and clients will usually be allocated inside the European Economic Area (EEA). Personal data shall not be transferred to a country or a territory outside of the EEA unless that country ensures an adequate level of protection or appropriate safeguards are in place for your rights and freedoms. Before such a transfer take place outside of the EEA, we will provide you with further information concerning this.
Other trusted third parties we may share your data with is as follows: HM Revenue and Customs, pension scheme providers, legal advisors and other companies for the purposes of undertaking pre-engagement checks for the role or for paying you.
What Is the Legal Basis of Handling Your Information?
We will rely on your consent to process your information which is collected at the outset of the information process.
Information and documentation to establish your right is processed by us and we are legally obliged to do so.
In respect of medical information the basis for us processing this will depend on the circumstances but will usually be for one of the following reasons: it is necessary to protect health and safety or discrimination on the grounds of disability or where consent has been obtained, if required.
Information in relation to criminal record checks, which are relevant for some roles, will be processed on the basis that it is necessary for us to comply with the law or consent will be obtained, if required.
Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and enable us to pay you depending on specific contractual arrangements and circumstances.
For the purposes of paying you, where relevant, we are legally obliged to provide HMRC. Once a placement has been secured, we may also process your data on the basis of our legitimate interests i.e. administrative purposes.
Your Rights
You currently have the right at any time to ask for a copy of the information about you that we hold. If you would like to make a request for the information, please contact: becky.kearns@hotfoot.co.uk .
In addition this right of access you also have the following rights: erasure, restriction of processing, objection and data portability.
Retention Of Your Data
Your data will be retained for no longer than necessary and in accordance to our data retention policy
Withdrawal Of Consent
If you have provided us with your consent to process your data, for the purpose of using our services, and finding us suitable work, you have the right to withdraw this at any time. In order to do so please contact us by emailing:
Concerns
If you have concerns about the way we are collecting or using your personal data, you should raise your concern to us on the first instance or directly to the Commissioner’s Office at
https://ico.org.uk/make-a-complaint/
Contact
Please address any questions, comments, requests regarding our data processing practices to Paul Cahill, Managing Director: paul.cahill@hotfoot.co.uk.
Changes To Privacy Policy
This privacy notice can change at any time.